DealokrKey idea
Late-payment penalties
Use this guide as an operational starting point, then adapt it to the client, the scope and the rules that apply to your work.
Decide the rule before the project moves.
Late-payment penalties is easier to manage when both sides can see the expected result, the person who decides and the next action. Start with the facts that affect the project rather than a vague promise.
Put the decision in a shared record.
Write down the scope, date, amount or approval step that applies to this project. A clear record helps a client act and helps you avoid rebuilding the context from scattered messages.
Do not mistake a workflow for legal, tax or financial advice.
This guide offers operational guidance for freelancers. Check the official source relevant to your situation and seek qualified advice whenever the decision has legal, accounting or tax consequences.
Operational example
Late payment: prepare the follow-up before mentioning penalties
If a due date passes, first check what was agreed, the invoice and the accounting contact. Your first message can state the facts, ask for a payment date and create a clear record before any escalation.
- Do not cite a penalty before checking the applicable rules and your documents.
- Separate any undisputed amount from discussions about the project.
- Keep a timeline of reminders, replies and payment commitments.
